Job Description

We are seeking a proactive and professional Front Desk / Receptionist to be the face of our office and the backbone of our daily operations. This dynamic role goes beyond greeting guests—it's about creating a well-organized, welcoming, and efficient workplace environment. If you're passionate about office management, thrive in a service-oriented role, and bring a can-do attitude, we want to meet you!

Key Responsibilities:

• Office Management: Oversee all front desk and administrative functions, ensuring the office is clean, presentable, and well-organized at all times.
• Supply Oversight: Monitor and restock office supplies, pantry items, and essential resources to support daily operations.
• Facilities Coordination: Schedule and liaise with janitorial and maintenance staff to ensure a safe, clean, and inviting office environment.
• Process Organization: Implement and maintain effective organizational systems for document filing and storage (physical or digital).
• Customer Service: Serve as the first point of contact for employee inquiries and visitor reception, providing outstanding support with a professional demeanor.
• Issue Resolution: Handle office-related issues efficiently, communicating clearly and offering effective solutions.
• Service Improvement: Identify and suggest process improvements to enhance the overall office experience.
• Vendor Liaison: Coordinate with external vendors to ensure high-quality service delivery and address any service-related issues promptly.
• Event Support: Assist in planning and executing internal meetings and events, managing logistics such as catering, AV needs, and room setups.
• Meeting Preparation: Prepare spaces and materials for meetings, ensuring everything runs smoothly and professionally.
• EHS & Audit Compliance: Support workplace health, safety, and environmental practices. Assist with audits (ISO, SOC, etc.) and ensure compliance with regulations and internal protocols.

What We’re Looking For:

• 2+ years in a front desk, receptionist, or office coordinator role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Tech-savvy with experience in MS Office Suite and digital filing systems
• Proactive mindset with a customer-service focus
• Experience coordinating vendors and handling office facilities preferred
• Familiarity with safety protocols and audit support is a plus
• HS Diploma is a must

Ready to create a seamless office experience and be the heart of our front desk operations?

Apply today and bring your energy and expertise to our growing team.

Let me know if you'd like a shorter version for posting on job boards or want to include company branding, benefits, or cultural highlights.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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